Policies & Documents
Safeguarding Statement
The South York Multi Academy Trust (SYMAT) is committed to safeguarding and promoting the welfare of children and young people within its family of schools. It expects all staff and volunteers to share this commitment.
We provide an inclusive, positive and caring environment in which our children and young people can develop their academic, social and emotional potential.
Every adult is expected to play their part in safeguarding our children and young people. Each school supports this through their offer of safeguarding and child protection awareness training. All staff in all our schools know the procedures that should be followed should they have any concerns about a student. All staff know where to go should they require some information, help and guidance.
The Trust supports each school in the following ways:
The Trust fully adopts the most up to date Keeping Children Safe in Education guidance.
As a Trust we undertake safeguarding reviews and audits on an annual basis by an independent body that scrutinises our policy and procedures.
The Trust is led by a Chief Executive who has ultimate responsibility for excellence in safeguarding.
The Trust has a Trustee with special responsibility for safeguarding.
Each school has its own Safeguarding Policy that details their school specific advice and
designated safeguarding officer details.
Each school has a governor on its Governing Body with special responsibility for safeguarding.
Reporting Concerns
If you are concerned about the welfare of a pupil at any of our schools contact the relevant Designated Safeguarding Officer in each school. Details can be found in the Trust Policy and on each school website.
Trustees are accountable for all legal obligations regarding safeguarding across the trust. Oversight is delegated by the Board of Trustees, to the SYMAT Safeguarding Trustee (Anooj Kotecha). Any issues related to safeguarding children will be discussed with this board as required.
Approved by Board of Trustees in December 2023
Admission Arrangements for CYC Schools
- SYMAT Admissions Policy 2023-24
- SYMAT Admissions Policy 2024-25
- Fulford Sixth Form Admissions Policy – Year 12 2023-24
- Fulford Sixth Form Admissions Policy – Year 12 2024-25
Admission Arrangements for NYCC Schools
- Child Protection and Safeguarding Policy (Sept 2023)
- Children with Health Needs who Cannot Attend School Policy (Jan 2023)
- Code of Conduct – Local Governor
- Code of Conduct – Staff
- Code of Conduct – Trustee
- Complaints Policy (Jul 2021)
- Data Protection Policy (Dec 2021)
- Early Career Teachers Induction Policy (Feb 2023)
- Educational Visits Policy (Jul 2023)
- Equality and Diversity Policy (Jul 2021)
- First Aid Policy (Jul 2023)
- Health and Safety Policy (Jul 2023)
- Information Security Policy (Feb 2023)
- Looked After Children and Previously Looked After Children Policy (Jan 2023)
- Online Safety Policy (Mar 2023)
- Risk Policy (Mar 2024)
- Safeguarding Statement
- SEND Policy (Feb 2023)
- Supporting Pupils with Medical Conditions Policy (Feb 2023)
- Suspension and Exclusion Policy (Feb 2023)
- Whistleblowing Policy (Dec 2022)
HR Handbook – Individual Policies:
- Adoption Pay & Leave Policy (Sept 2023)
- Attendance Management Policy (Sept 2023)
- Capability Policy and Procedure (Jan 2023)
- Dignity at Work Policy (Sept 2023)
- Disciplinary Policy & Procedure (Sept 2023)
- Flexible Working Policy (Jan 2023)
- Grievance Procedure (Sept 2022)
- Leave of Absence Policy (Sept 2022)
- LGPS Discretions Policy (Sept 2023)
- Managing Allegations Against Those Who Work or Volunteer With Children – Procedure (Jan 2023)
- Maternity Policy (Sept 2022)
- Paternity Leave Policy & Procedure (May 2023)
- Shared Parental Leave Policy (Sept 2023)
- Pay Policy SYMAT (Oct 2023)
- Performance Development Policy (Jan 2024)
- Probationary Policy & Procedure (May 2023)
- Stress Management Policy (Jan 2023)
- Restructure & Redundancy Policy (May 2023)
Financial Handbook
- SYMAT Finance Handbook (Mar 2024)
- Containing Individual Policies:
- Anti Fraud and Corruption Policy
- Charging and Remissions Policy
- Financial Reserves Policy
- Gifts and Hospitality Policy
- Governor Expenses Policy
- Lettings Policy
- Trust Investment Policy
School-specific policies, procedures and documents can be found on the websites of the member academies.
The Academies Financial Handbook includes a requirement for academy trusts to publish financial statements for the last two years. There is also a requirement to publish the relevant business and pecuniary interests of members, trustees and local governors.
For information about governance, members, trustees and local governors please click here.
The accounts and other key documents are below:
- Audited accounts for 2022-23
- Audited accounts for 2021-22
- Audited Accounts for 2020-21
- Audited Accounts for 2019-20
- Audited Accounts for 2018-19
- Audited Accounts for 2017-18
- Articles of Association
- Memorandum of Understanding
- Master Funding Agreement
- Supplemental Funding Agreement
- 2023 Gender Pay Report
- 2022 Gender Pay Report
Trade Union Facility Time
During the period the Trust had no employees who were relevant paid Trade Union officials. To provide employees who are members of Trade Unions with access to union representation, the Trust procured outsourced services from City of York Council at a cost of £ 9,012
Higher Paid Staff
The number of employees whose employee benefits (including employer pension costs) exceeded £100,000 was:
| 2023 | 2022 | |
| £140,001 – £150,000 | – | 1 |
| £150,001 – £160,000 | 1 | – |
Information about admissions can also be found on the websites of our member academies.
Admission Policies for 2024-25
Published Admissions Numbers
The Published Admission Number (PAN) is the number of pupils it is intended to admit into the first year group of school. This number differs for each school and for 2024 – 2025 these PANs are:
- for Archbishop of York’s CE Junior School (Year 3), 60 places
- for Bishopthorpe Infants (Reception), 50 places
- for Dunnington CE Primary School (Reception), 30 places
- for Escrick Primary School (Reception)
- for Fulford School (Year 7), 300 places
- for Fulford School (Year 12), 35 places
- for Wheldrake with Thorganby CE Primary School (Reception), 30 places
- SYMAT Employment Privacy Notice
- SYMAT Parents and Pupils Privacy Notice
- SYMAT General Privacy Notice
- SYMAT Governors or Trustees and Volunteers Privacy Notice
- Website Privacy Notice
- For our Data Protection Policy, please see under ‘More Policies’ tab.
- Trustees’ Register of Business Interests 2023-2024 (Nov 2023)
- Summary of the Board of Trustees Membership 2023-2024 (Dec 2023)
- SYMAT Committees 2023-2024 (Dec 2023)
- Members’ Register of Business Interests 2023-2024
- Appointed Senior Staff Register of Business Interests (2023-2024)
Meetings – Schedule, Attendance Registers and Minutes:
- SYMAT Meeting Dates 2023-2024 (July 2023)
- Attendance Register Summary 2022-23
- Meeting Attendance Registers 2021-22
- Meeting Attendance Registers 2020-21
- Meeting Attendance Registers 2019-20
- Meeting Attendance Registers 2018-19
- Meeting Attendance Registers 2017-18
Trust Board Minutes are available upon request. Please contact Mrs Ismail at Fulford School on 01904 633300 for further details.
Governance Documents
Legal, Financial and Statutory Information
The Academies Financial Handbook includes a requirement for academy trusts to publish financial statements for the last two years. There is also a requirement to publish the relevant business and pecuniary interests of members, trustees and local governors.
For information about governance, members, trustees and local governors please click here.
The accounts and other key documents are below:
- Audited accounts for 2022-23
- Audited accounts for 2021-22
- Audited Accounts for 2020-21
- Audited Accounts for 2019-20
- Audited Accounts for 2018-19
- Audited Accounts for 2017-18
- Articles of Association
- Memorandum of Understanding
- Master Funding Agreement
- Supplemental Funding Agreement
- 2023 Gender Pay Report
- 2022 Gender Pay Report
Trade Union Facility Time
During the period the Trust had no employees who were relevant paid Trade Union officials. To provide employees who are members of Trade Unions with access to union representation, the Trust procured outsourced services from City of York Council at a cost of £ 9,012
| 2023 | 2022 | |
| £140,001 – £150,000 | – | 1 |
| £150,001 – £160,000 | 1 | – |
Admissions Arrangements and Consultations
Information about admissions can also be found on the websites of our member academies.
Admissions policies for the current year (2022-23) and next year (2023-24) can be found on the Policies area of this website, under the ‘Admissions’ tab.
Key Dates for Secondary School Admissions in September 2023
- 12th September 2022 – Applications open
- 31st October 2022 – Deadline for applications
- 1st March 2023 or the next working day – National Offer Day
- 31st March 2023 – Appeal forms to be returned
- May-July 2023 – Admission appeals heard
- September 2023 – Applications for the 2024 entry into Year 7 expected to open
Key Dates for Primary School Admissions in September 2023
- 12th September 2022 – applications open online for September 2023 entry to Reception
- 15th January 2023 – Deadline for applications
- 16th April 2023 or the next working day – National Offer Day
- 21st May 2023 – Appeal forms to be returned
- June-July 2023 – Admission appeals heard
- September 2023 – Applications for the 2024 entry into Reception expected to open
Admission Policies for 2024-25
Published Admissions Numbers
The Published Admission Number (PAN) is the number of pupils it is intended to admit into the first year group of school. This number differs for each school and for 2024 – 2025 these PANs are:
- for Archbishop of York’s CE Junior School (Year 3), 60 places
- for Bishopthorpe Infants (Reception), 50 places
- for Dunnington CE Primary School (Reception), 30 places
- for Escrick Primary School (Reception)
- for Fulford School (Year 7), 300 places
- for Fulford School (Year 12), 35 places
- for Wheldrake with Thorganby CE Primary School (Reception), 30 places
Data Protection & Privacy
- SYMAT Employment Privacy Notice
- SYMAT Parents and Pupils Privacy Notice
- SYMAT General Privacy Notice
- SYMAT Governors or Trustees and Volunteers Privacy Notice
- Website Privacy Notice
- For our Data Protection Policy, please see under ‘More Policies’ here.
